Coordinate all cost control activities, project accounting and administrative duties to support Project Managers and Project Superintendents.

Essential Duties & Responsibilities:

  • Understand Owner contractual obligations and assist in setting-up project. i.e. job no., chart-of-accounts (SOV w/ cost codes & type), PCO numbering system, etc. Coordinate the consistent use of the SOV by the rest of the project team &/or intra-company departments like corporate accounting, yard facilities, etc.
  • Assist Project Manager with cost control. This would entail the coordination with the project team to capture all types of Owner/Architectural/Field/Subcontractor directives, transactions and activities that has any perceived scope change. Also includes periodic labor loading and review of cost reports.
  • Prepare and collect payment on monthly Owner billings. This involves collecting, checking, and getting approvals for all subcontractor billing documentation, printing month-end reports both of which are reconciled with the Owner billing. This also entails conforming with all HDCCO & Owner contractual requirements, i.e. lien waivers, proper approvals, off-site storage requirements, etc.
  • Enter all sub & non-sub invoices. This includes participation or knowledge of all other agreements executed within the project, i.e. leases, security arrangements, major purchases or transfers, etc.
  • Job cost transfer journal entry preparation.
  • Payroll processing for staff and craft personnel, attendance and accident reporting, data entry for new employees.
  • Compose and or edit letters, memos, reports, procedures, etc., as required to facilitate the day-to-day operation of the project accounting functions.
  • Act as liaison between project team and others such as the corporate accounting department, vendors, clients, subcontractors, etc., to set up meetings, clarify and resolve problems, coordinate work, maintain working relationships all related to the project accounting function.
  • Prepare special reports, studies, accounting breakdowns, etc. These types of duties would require research, development, and/or interpretation of data and performed with little supervision or instruction.
  • Resolve discrepancies on invoices or reports by interacting independently with other departments, vendors and clients.

Qualifications

Position requires handling of day-to-day project accounting and administrative work independently. Must have the ability to analyze raw data and produce reports with only outline objectives given. Must be a self-starter and take ownership of a given task from start to completion. Performs duties independently with limited supervision. Must have the ability to work under pressure in a fast-paced environment while handling multiple tasks and priorities. Must be flexible in dealing with people and have the ability to work through and resolve contentious issues.

Education and Experience

Position requires handling of day-to-day project accounting and administrative work independently. Must have the ability to analyze raw data and produce reports with only outline objectives given. Must be a self-starter and take ownership of a given task from start to completion. Performs duties independently with limited supervision. Must have the ability to work under pressure in a fast-paced environment while handling multiple tasks and priorities. Must be flexible in dealing with people and have the ability to work through and resolve contentious issues.

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